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Purchasing & e-Tender

Purchasing Management allows you to carry out numerous phases on a single platform such as detailed reporting on advanced infrastructure, accurate integration, customizable confirmation processes, delivery and order processes.

  • Pratis Digital B2B Procurement Platform helps you save up to 60% in e-Tenders by providing an average price advantage of 14% to buyers.
  • Track and manage your operations anywhere and anytime by accessing Pratis via your mobile device thanks to the infrastructure fulfilling all of your needs in your purchasing processes.
  • Optimize your supplier interaction by staying one step ahead of your competitors in the bid collection process with advanced RFQ infrastructure.
  • Save your business time by monitoring the procurement transactions instantaneously besides benefiting from easy-to-drill down charts with category- and product-based reporting options such as bid comparison report.
  • Manage your processes flexibly on all your devices through compatible infrastructure.

Purchase products and services using the tender type that best fits your specifications.

  • e-Tender by Underbidding
  • Sealed e-Tender
  • Japanese e-Tender
  • Dutch e-Tender
  • Concealed e-Tender
Purchasing & e-Tender
e-Tender by Underbidding is one of the classical methods.
Always a popular method owing to its easy-to-comprehend nature and advantages, the underbidding has some basic rules.

  • The lowest bid can be viewed by all suppliers.
  • There is the automatic time extension option, enabling continuity in the competition.

e-Tender by Underbidding can be summarized as follows in addition to the above mentioned basic rules.

  • It starts automatically on the announced tender start date
  • List prices should be stated for the purchase items
  • Each item’s delivery date is indicated
  • Suppliers cannot raise the bid later
Sealed e-Tender is a negotiation method that some buyers can prefer for their high volume purchases.
The rules are as follows in this method that enables maximizing the tender transparency.

  • The tender owner cannot see the bid details of the bidders during the tender period.
  • Similarly, the suppliers are not allowed to see the bids of other suppliers. They can only view their own.
  • Even though automatic time extension is not possible, the suppliers can be eliminated from the tender process at the end of each round.
  • The tender owner can see the bid details by unlocking at the end of the tender and they have the option to extend the process by opening a new round for underbidding.

Sealed Tender can be summarized as follows in addition to the above mentioned basic rules.

  • It starts automatically on the announced tender start date
  • List prices should be stated for the purchase items
  • Each item’s delivery date is indicated
  • Suppliers cannot raise the bid later
Japanese e-Tender is a Japanese method.
Before preferring this method that is extremely popular, the compatibility of the purchasing strategy should be checked.

  • The tender process starts with the price determined by the purchaser.
  • The system changes the price periodically in specific quantities for a limited period of time.
  • In this method, the participating supplier accepts all quotes that stay within the limits of their own bid range.
  • When the determined bid range is reached, the bidding process ends.
  • If the suppliers do not confirm the bid provided by the system within the set time frame, they are automatically eliminated from the process.
  • In the Japanese tender, the suppliers only see the bid provided by the system.
Dutch e-Tender is a Dutch method. It is very advantageous in situations where the process is ended with the first bid and a rapid decision is required.
In this model that is compatible with numerous purchasing strategies, the purchaser sets the starting price.
The process generally opens with a low starting price and the price is increased in the preset intervals.
Price increase continues until a supplier activates the confirmation process.
The following rules apply in the Dutch Tender that is generally preferred in order to obtain discounts from the total price in the last round of the negotiations.

  • Buyer sets the starting price
  • The price is systematically raised within the set periods
  • The raising process ends when a certain supplier accepts the price
Concealed e-Tender is another method that is frequently preferred.

This method is delivered in the options of Visible Ranking and Winning Concealed/Losing Visible; and the companies that are invited to bid cannot see the bids of other participants.

In Visible Ranking, the ranking is seen based on the bids confirmed by the suppliers.

In Winning/Losing Visible, whether the bid has lost or won can be understood within the process.
The rules of this method is as follows:

  • If the ranking is permitted to be visible during the tender, the supplier firms can view their ranking per item or overall bid.
  • The tender owner is authorized to see all the received bids and added notes/documents during the process.

General Information

Pratis Digital B2B Procurement Platform
supports your tender process with its strong functions.

Buyer and supplier firms in the tender can exchange questions and answers regarding the respective tender thanks to the Messaging function.

As the messages can be sent to all firms invited to the tender, a private message can be delivered to a selected firm as well.
The tender negotiation method can be updated during the process thanks to this function.

For example; the owner of a tender with Disclosed Ranking can change the negotiation method to Tender with Underbidding anytime.

Thanks to this opportunity, the buyer may get more competitive prices within the same round without requiring to organize a new one.
Automatic Extension is a feature that enables the system to extend the closing time automatically to give the bidders time in respond to a new offer received just a little time before the tender closing time.

Through the use of various parameters, this function enables all bidders to bid under fair conditions towards the closing time when the competition rises, and thus the maximum increase is ensured for the tender saving rate.
A reminder can be sent to all bidders or the suppliers that didn't yet bid at a specific time before the tender closes.
Templates can be created on Pratis to facilitate tender creation processes such as invitation list, tender and line item specifications.

As these templates can be used by all employees of the firm, they can also be identified for specific users.
New rounds can be created by changing the methods and rules of the tender.

Since the rule changes made in the new round will not affect the prices offered in the previous, the competition continues with new set rules by accepting the last prices of the previous round as the starting prices of the new.

As new rounds can be created due to the changes in the rules, they can also be organized to allow the short list of the firms with best offers in the previous round to compete.
All firms invited to the tender may be requested to answer several questions regarding the items subject to the tender such as Brand/Model Name, Delivery Date, Payment Method.

The tender owner decides the questions and the required information.

Thus, other considerations affecting the bid comparison can also be taken into account while making a decision.
All actions and rules of the tender will be identified by the tender owner, and notified to all invitees.

Some of these set rules address the topics such as Alternative Bidding, Partial Bidding and Time Change.

As the tender owners may restrict the bidders with certain rules and preferences, they can also identify their own actions and notify the bidders accordingly.
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